Realtybase Keeps Real Estate Moving.
Your all-in-one real estate back office for seamless transactions and scalable growth.
Your Partner in Real Estate Operations and Growth
When real estate moves fast, Realtybase keeps you ahead. We manage contracts, coordination, and communication for agents, investors, and teams, reducing errors, saving hours, and keeping every deal on track. Because growth should mean more business, not more paperwork. Realtybase’s real estate back office keeps every process clear, connected, and moving with precision.
Precision, Process, and Partnership: The Realtybase Way
Realtybase is your all-in-one real estate back office, built to manage every moving part of your business with accuracy and care. We handle what slows real estate professionals down, managing contracts, coordination, compliance, marketing, and communication so your focus stays on growth and client relationships.
Precision
Process
Partnership
Our team supports agents, investors, and property managers with seamless transaction coordination, dedicated virtual assistance, lead generation and branding services, and investor or property management support. Whether you’re closing one deal or managing an entire portfolio, Realtybase gives you the systems, people, and processes to scale efficiently across the U.S. and Canada.
Real Estate Back Office Programs Built for Your Stage
Realtybase powers the back office that keeps real estate moving. Each program is built to manage the work behind every deal from contracts and compliance to client communication, marketing, and property management support. With dedicated coordinators and smart systems, your operations stay organized, efficient, and ready to scale across the U.S. and Canada.
Starter
Solo agents or new investors building momentum
$500
/ month
- 1 contract-to-close file per month
- 10 VA hours for admin and follow-ups
- CRM setup and automation
- 1 contract-to-close file per month
Growth
Growing agents, small teams, or steady investor deal flow
$1500
/ month
- 3 TC files per month
- 20 VA hours
- Lead generation setup and branded content pack
- KPI dashboard and monthly performance review
Elite
High-volume teams and investor portfolios needing full back-office management
Custom
Custom Packages Available
- Unlimited TC files
- Full-time VA support
- Ongoing campaigns and branding
- Investor and property operations coordination
- Quarterly strategy and systems optimization
Your business deserves a back office that runs as smoothly as your best deals. Realtybase brings order, consistency, and precision to every task from contracts and compliance to client updates and marketing so you can focus on closing deals and growing your business with confidence.
Our Services
The Infrastructure That Powers Real Estate Growth
Behind every seamless closing and timely client update is a system built to perform. Realtybase blends human expertise with automation to keep your back office organized, compliant, and consistently moving forward.
Workflow Precision
Every detail is tracked with accuracy, from contract milestones to brokerage submissions and compliance deadlines. Our coordinators and tools work together to ensure no task, file, or follow-up is ever missed.
Integrated Communication
Your CRM, email, and reporting tools connect in one organized system, giving you full visibility into transactions, marketing activity, and client updates without the need for constant check-ins or back-and-forth messages.
Human Expertise
Realtybase’s specialists understand the real estate process from listing to close. They manage contracts, communication, and investor or property operations with the precision of an in-house team and the efficiency of a proven system.
Scalable Systems
As your volume grows, Realtybase scales with you. Add more coordination files, assistants, or marketing capacity your workflow remains structured, transparent, and ready for expansion at any pace.
Realtybase gives your business the operational foundation to perform at its best, consistent, organized, and built for long-term growth.
Frequently Asked Questions
Realtybase manages your real estate operations behind the scenes — from contracts and compliance to client communication and marketing. A dedicated coordinator and integrated systems keep your workflows organized, deadlines met, and transactions seamless so you can focus on closing deals and growing your business.
Realtybase offers a complete managed system, not just task help. Our trained real estate coordinators handle every file with structure, compliance, and automation — giving you consistency and accountability without the cost or oversight of managing full-time staff.
We support agents, investors, teams, and brokerages across the U.S. and Canada. Whether you handle a few deals or manage multiple properties, Realtybase adapts to your workflow, scaling as your business grows.
After onboarding, your coordinator sets up your CRM, templates, and communication tools. From there, we manage contracts, deadlines, and updates while keeping you informed through real-time reporting and simple progress summaries.
Realtybase offers Starter, Growth, and Elite programs tailored to your business stage. You can choose pay-per-file or monthly plans with no long-term contracts and the flexibility to adjust services as your workload changes.
Yes. Our coordinators handle region-specific timelines and documentation for agents and investors across both countries. All communication and file management are done securely through digital tools and CRMs.
You’ll have a dedicated coordinator as your single point of contact for tasks, updates, and reporting. Our team operates like your in-house real estate back office, keeping everything organized and running without the need for daily supervision.
All work follows verified checklists and compliance procedures, with secure storage and encrypted platforms. Every file and update is tracked for accuracy, transparency, and confidentiality from start to finish.
Trusted by Real Estate Professionals Nationwide
From agents to investor teams, Realtybase is the powerhouse behind seamless closings, bringing structure, speed, and confidence to every deal.
“Realtybase completely changed how I manage my deals. My coordinator keeps every file organized, communicates clearly with clients, and frees up hours of my week.”
Lena Ortiz
Real Estate Agent, Austin TX
“As an investor juggling multiple properties, Realtybase’s system keeps my acquisitions, tenants, and financials in sync. It feels like having a professional operations team without the overhead.”
Marcus Nguyen
Property Investor, Toronto ON
“Our brokerage uses Realtybase for transaction coordination and VA support. It’s like adding an entire back office overnight. We’ve cut admin time in half and improved client communication.”
David Miller
Brokerage Partner, Chicago IL
Let’s Build Your Real Estate Back Office
Growth works best when it’s structured. Realtybase brings clarity, consistency, and calm to your operations so you can focus on clients, deals, and expansion. Behind every successful real estate business is a real estate back office that keeps it all moving. That’s what Realtybase delivers.